Eventur
A Revolutionary Event Management Platform

Planning an event has always been labor-intensive, requiring a mix of strategy, mental flexibility, and a good dose of multitasking. Executing a conference event is especially daunting as it adds more layers of intricacy and demands a high level of professionalism. Several elements must come together to execute a meaningful and memorable event and create a truly distinctive experience for audiences. For example, organizations hosting and planning conference events often face constraints in finding resources and staffing. Usually, a small permanent staff and a group of volunteers manage the entire event, placing a substantial burden on event managers and planners to execute it efficiently. They also try hard to find advanced and affordable digital tools to automate pre-event planning, day of event needs, tracking attendance and issue educational certificates.

Event management platform maker, Eventur has devised a solution to revolutionize the way planners and organizations manage events. The company's high-tech, user-friendly event management platform leverages automation technology to enable educators, conference planners, and meeting managers to smoothly and efficiently manage events, from planning to execution. The solution features online and onsite registration, onsite check-in badge printing and a mobile event app. This platform is integrated with webinar tools, a virtual meeting application, and a web-based event platform. It serves professionals across various industries, including accounting, legal, financial, insurance, dental, medical, and more.

"Whether an event spans a single day or extends to two or three days, the condensed timeframe requires quick problem-solving skills to address changing event needs. Failing to do so within minutes can severely hinder the organizers' ability to execute a successful experience for their members and this can reflect directly on their reputation. Eventur provides the needed technology and services that empower planners in the moment," says Michael Giardina, CEO at Eventur.

Unifying Conference Management Essentials

Eventur’s software is designed to accommodate both singular and numerous events. Upon logging in, users are greeted with a convenient tool that presents a chronological listing of all events, outlining their necessary details. This systematic setup enables users to concentrate on the immediate requirements of each event without being overwhelmed by considerations months in advance. The tool also helps manage online registration, badges printing, exhibitor lead gen and attendance for continuing education. All pre-event support, training, and Day of Event support is included for each customer. Premium event support is available as an add-on for licensees, and many clients opt to have the Eventur staff provide on-the-ground support during the event's duration.

Eventur’s attendance tracking feature employs many methods for creating accurate session or event records. This includes Bluetooth sensing, badge scanning, keyword mobile app entry, and Session QR Code scanning. One of the best ways to accurately sense attendees in a room for compliance is by utilizing Bluetooth beacons for in-person events. This extends to monitoring mobile app usage within the classroom, Audience Response, and crowd flow within the event.

Whether for virtual events, webinars, or in-person gatherings, the technology provides accurate attendance records. Catering to a diverse range of professionals— attorneys, accountants, medical professionals, and those in various licensed professions—the company transmits attendance records to organizations at the conclusion of an event.

It then emails individualized educational certificates to participants, confirming their participation in the course.

Personalized Professional Support For Seamless Experiences

Leveraging expertise gained over two decades of operation, Eventur often serves as a consultant to clients. Each client is underpinned by a personal professional who facilitates training, support and ensures the event’s success. This support further eases clients' responsibilities, addressing the challenge of feeling overwhelmed due to insufficient staffing and resources. As a result, customers don't have to navigate through tech support phone calls or email support lines during the event or when seeking guidance on application setup and training.

Whether an event spans a single day or extends to two or three days, the condensed timeframe requires quick problem-solving skills to address changing event needs. Failing to do so within minutes can severely hinder the organizers' ability to execute a successful experience for their members and this can reflect directly on their reputation. Eventur provides the needed technology and services that empower planners in the MOMENT," says Michael Giardina, CEO at Eventur.

Eventur is further committed to providing immediate and effective support through various communication channels, whether it be video calls using tools like Zoom or FaceTime with an iPhone for face-to-face training and support sessions. It ensures that clients can connect with specialists at their convenience by providing unlimited phone access and 24-hour availability during events. Even for those who prefer not to engage in one-on-one sessions, the company's email support guarantees a response within one hour, setting it apart in terms of service excellence.

Eventur’s personalized support extends to advising on event planning and leveraging its professional artists' insights to enhance the overall event experience. For example, guiding clients on artwork-related tasks. This includes assisting in the design of graphics for the application, registration page, and mobile app. It also provides a graphic arts badge and lanyard production service for clients lacking an in-house art department.

“What's becoming increasingly evident is that our customers are actively recommending our reasonably priced event management software to others based on their positive experiences. They also emphasize having an attentive professional support system from us is a much needed and welcomed service,” says Giardina.

Achievements That Showcase Proficiency

One of its clients hosted an annual event that drew approximately 6,000 attendees at a convention center. A significant challenge they faced was the overwhelming influx of people during registration. In this case, Eventur implemented a touch-free badge printing system. Rather than traditional methods of requesting or typing in names, attendees simply scanned a QR code, resulting in an instant one-second badge print. This expedited the registration process and efficiently accommodated the large volume of participants. To avoid overcrowding with additional kiosks, Eventur transitioned to a touch-free approach.

Attendees received their QR codes in advance, either via email or on their mobile app. As they approached the kiosk, the QR code was scanned, instantly recognizing and printing their badge in one to two seconds. This not only met the client's immediate needs but also improved overall efficiency.

In another instance, Eventur collaborated with a software company in the gas and oil industry in Texas. They faced challenges in tracking attendance for continuing education sessions, especially for CPAs. To simplify this process, Eventur installed Bluetooth beacons in the session rooms. As attendees entered, the event app automatically checked them in, and upon leaving, it prompted them to check out. This seamless tracking allowed the company to issue completion certificates for CPAs, essential for compliance reporting. The entire process, from attendance tracking to certificate issuance, was seamlessly executed through a mobile app and Bluetooth sensing technology.

These stories are a testament to Eventur’s ability to deliver greater value to its clients. "By streamlining workflows, we empower them to reduce their time spent on technology-related tasks, relieving stress for planners during the event as well as offering a better event experience for the audience," says Giardina.

The Next Wave Of Event Software Evolution

Eventur keeps redesigning and upgrading its software and integrating innovative features. For example, it has taken a next step in developing the latest iteration of its kiosk software. This cutting-edge software is the backbone for functions like badge printing, onsite check-in, and registration. It is further set for enhancement with the imminent rollout of its new registration platform within the next month or two. Also, the company promises that it unveils a brand-new mobile app this summer, perfectly complementing and completing the three essential segments of its application for seamless customer usage.

In parallel, Eventur is actively introducing and refining what it has coined as "Planner Tools”—a dynamic workflow solution that empowers users to establish pivotal productivity milestones and manage tasks seamlessly within the platform. Users can receive timely reminders via text and email, along with status updates within the platform, ensuring that tasks are accomplished in a timely manner. These tools are poised to become an indispensable workflow companion, allowing users to customize and establish key reminders within the system, ultimately keeping them on track with their workload.

The key advantage of Eventur lies in its ability to cater to the specific needs and preferences of organizations, making it an attractive solution for event planning. It encourages potential users to explore the features and solutions they have developed to enhance the quality of their upcoming events. In a nutshell, the ultimate focus of the company is on alleviating stress for planners, associations, and their teams during in-person, virtual, or hybrid conferences, as well as when presenting webinars.